Instructions For Authors

Dear Authors,

You are welcome to submit papers on any of the symposium topics, prepared for SPSympo-2025 Symposium according to the following guidelines:

  • All papers must be written in English. 

  • Submitted manuscript (in pdf format) should be camera ready.

  • Recommended length of full paper: 4 - 6 A4 pages. 

Template: 

We recommend all Authors to use the standard IEEE conference proceedings A4 format template from IEEE TEMPLATES for review papers, as the same format is MANDATORY for the final paper.

Final Remarks: 

  • Noncompliant manuscripts will not be considered for review.

  • Microsoft Word Template: While using MS Word template make sure to DELETE the footer (XXX-X-XXXX-XXXX-X/XX/$XX.00 ©20XX IEEE) before submitting the paper.

I. REVIEW PAPER

Prospective Authors are invited to submit an abstract of 4 pages maximum (including diagrams and illustrations). Your paper should be uploaded to the paper submission site for review by the TPC not later than 23:59 CET on 10 January 2025. 

We recommend all Authors to use the standard IEEE conference proceedings A4 format template from IEEE TEMPLATES for review papers, as the same format is mandatory for the final paper.

Successful Authors will be invited to submit a full paper of 6 A4 pages maximum by 25 March 2025.

II. POSTERS

Poster size should be A0 (841×1189 mm) There is no possibility of printing the posters on-site! 

III. FINAL PAPERS

Your final paper version should be uploaded to the paper management system before the deadline announced in the “important dates” section (05 May 2025 the latest). The use of the publication template is mandatory for acceptance of your publication into IEEE Xplore. Before submitting the final paper, please make sure that: 

  • you have chosen the correct files and settings for an A4 page size and conference paper.

  • the pdf file is IEEE Xplore-compatible and has been checked with IEEE PDF eXpress service: https://ieee-pdf-express.org/ Conference ID: 63739X. The site opens on 2025-03-26.

Please follow strictly the templates from IEEE TEMPLATES 

The correct format for the Paper Title is non-bold, non-italic and uses the „paper title” style in MS Word. Please check this before you attempt to upload the paper. 

IV. YOUNG SCIENTIST CONTEST

For the best contestants numerous awards and honorary mentions are provided for the best paper and the best poster presentation thanks to the SPSympo-2025 Sponsors. 

To be considered for submission for "Young Scientists Contest" ALL following criteria should be fulfilled: 

  • Candidate should be under 35 years old at the submission close. (His/her 35th birthday should be before May 05, 2025).

  • Candidate should be the first author of the paper and

  • He/she should present the paper by himself/herself.

  • The paper must be accepted for the Conference either for an oral or for a poster session.

  • Being created with a PDF distiller (converted by PDF eXpress or created with pdflatex and checked by PDF eXpress) and not scanned.

  • All fonts must be embedded or subsetted.

  • No password or other security settings.

  • No bookmarks or links.

  • No PDF attachments.

If you are interested in participating in the Young Scientist Contest and you meet these guidelines please tick the appropriate box in your registration form. 

V. IEEEXplore compatibility

Your final paper should be IEEEXplore compatible, which includes: 

  • Being PDF 1.4 (Acrobat 5) or later but not Acrobat 9.

To check compliance with PDF eXpress at https://ieee-pdf-express.org/, please, use the following data: Conf. ID: 63739X. The site opens on 2025-03-26.

The full acceptance of the final paper is subject to following conditions: AT LEAST ONE AUTHOR must register and pay the conference fee by 05 May 2025. 

It is IEEE policy to include papers in IEEE Xplore only when the authors have attended the conference and presented their work.