Instruction for Authors

Dear Authors,

Your final paper version should be uploaded to the paper management system before the deadline announced in the “important dates” section (30 June 2019 the latest). The use of the publication template is mandatory for acceptance of your publication into IEEE Xplore.

Please be advised that it is the IEEE policy to include papers in IEEE Xplore only when the Authors have attended the conference and presented their work.

Therefore, the full acceptance of the final paper is subject to the following conditions:

  • AT LEAST ONE AUTHOR must register
  • and pay the conference fees by 30 June 2019.

PDF eXpress

1. Before Creating a PDF

Proofread your source document thoroughly to confirm that it will require no revision.

2. Create your PDF eXpress Account
Log in to the IEEE PDF eXpress TM site

First-time users should do the following:
Select the New Users – Click Here link.

Enter the following:

  • 45592X for the Conference ID
  • your email address
  • a password

Continue to enter information as prompted.

An Online confirmation will be displayed and an email confirmation will be sent to verify your account setup.

Previous users of PDF eXpress need to follow the above steps, but should enter the same password that was used for previous conferences. Verify that your contact information is valid.

3. Submit your full paper to PDF eXpress

Login to your account, and click on the “Create New Title” button, then follow the instructions.

Please note that:

  • Word users will usually use “Submit Source File(s) for Conversion”
  • LaTeX users willl usually use “Submit PDF for Checking”

After some time you should receive a checked/converted copy (or an error report).

4. Upload full paper to EDAS
Upload the file which you got by email – this PDF contains a stamp confirming that it has passed the check.


Before submitting the final paper, please make sure that:

The correct format for the Paper Title is non-bold, non-italic and uses the „paper title” style in MS Word.
Please check this before you attempt to upload the paper.
Submitted manuscript (in pdf format) should be camera ready and compliant with the general standards of the IEEE (IEEE templates Microsoft Word 2003 A4 or LaTeX).
Noncompliant manuscripts will not be considered for review. Recommended length of full paper: 4 – 6 A4 pages.


Poster size should be A0 (841×1189 mm) There is no possibility of printing the posters on-site!

The authors should have the posters prepared when arriving to the conference venue. There are printing service points in the Cracow city center.

Or there will be an option to have the poster printed by the Organizers.
In such a case, ready-to-be-printed poster (in a pdf format) will have to be sent and arrive by August 12, 2019 the latest.
Please let us know by mailing us at if you are interested in exercising this option.
For this service you may expect to be charged a small amount (around eur 30) payable on pick-up.